Content management is a team sport, and some of your team may be trusted external users. For this requirement IBM FileNet and Content Navigator provides the external share feature. The benefit of this is that you do not need to move the content our of you ECM system where it is not longer under security and compliance control. With external share you can create shareable links to the content and you can even set an expiration time for those links.

In the next chapters I will guide you how to enable the external share feature in your IBM ECM system. 1.

At first you will need to configure the application server for external sharing. You will need to add a LDAP realm to identify the external users. In the WebSphere Adminconsole navigate to Global security > Federated repositories and add a new LDAP repository. In my case I have a MS active directory as the internal LDAP realm and a IBM Directory Server as the external LDAP realm.

In the next step we need to add the new LDAP realm also as a user repository in the ACCE. When you add the LDAP server there are two mandatory settings that CPE use this LDAP server as external repository.

Set the “Exclude From Authentication Users” option to “True” and the “Principal Category” option to “External”

Enable the SMTP Server at the domian level, so that the external user are notified about shared content.

Also add the “Core Collaboration Extensions”, “Collaboration Sharing Extension” and “IBM Content Navigator 3.0.5 Share Extension” Add-ons to the object store where you want to use the external share feature.

At the object store level you need to grant your group of external users the “Create instance” permission on the document class and all subclasses that are used by entry templates in your share enabled object store.

Do the same at the folder class and all subclasses that are used by the share enabled object store

Next you will need to set the security on the “Document Share” and “Folder Share” classes to control who can see shared content.

If you have a large amount of users of groups you maybe use the #AUTHENTICATED-USERS role instead several groups or users.

Now you have completed all necessary steps on the CPE side. Lets follow up with the ICN configuration.

At first you will also need to configure the external LDAP realm in case your ICN deployment does not use the same WebSphere profile as the CPE.

In my setup CPE and ICN are running in the same WebSphere profile in different server instances, so both servers are using the same LDAP providers.

On the machine where ICN is running check if JAX-RS 2.0 is enabled on your WebSphere server. Run the wsadmin tool from the WebSphere/AppServer/bin directory. Run $AdminTask showJaxrsProvider {-node p8ceNode01 -server ICN_server1} and see if 2.0 is the output.

In the Content Navigator admin desktop register the share plugin. The plugin is stored in your Content Navigator installation directory under plugins.

Enter the REST API URL and click verify to check if the connection is working. The REST API URL in my case is http://p8ce.p8.tta:9082/contentapi/rest/share/v1.

Select the repository and click “Configure Share”. Enter the external URL to access Content Navigator and create a new desktop for share. Keep in mind that the plugin also provides a new ICN layout that is mandatroy for the share plugin. Do not use the share plugin with other desktop layouts. The share plugin does use a more lightweight ICN style that does not fit to the rest of the ICN features.

Now you need to create a custom context menu where you add the “share” action. I used the “Default folder context menu” for my desktop.

Assign the new created context menu to a desktop where you want to use it. Also enable the share plugin in this desktop so that you can see the share action.

If the user now access the share desktop he will see the files shared files and can also manage the content.

97 thoughts on “IBM FileNet/Content Navigator – Share Content with external users

  1. Indihome Jakarta Timur sekarang datang dengan service pasang jaringan Indihome
    lewat cara online, anda tidak butuh ada ke kantor indihome untuk lakukan pendaftaran penempatan indihome.
    Ini sebagai wujud service digital paling depan dari Indihome Jakarta Timur untuk membantu warga Jakarta Timur yang
    ingin nikmati jaringan internet cepat indihome.
    Dengan gunakan Tehnologi Fiber Optik, kami tawarkan beberapa service
    paket internet seperti Singgel Play, Dual Play namun juga Triple Play.
    Diluar itu kami tawarkan beberapa Add On Teratas buat anda cicipi sama keluarga.

  2. Indihome Jakarta Timur saat ini datang dengan pelayanan pasang jaringan Indihome lewat cara
    online, anda tak butuh tiba ke kantor indihome buat kerjakan pendaftaran penempatan indihome.

    Ini adalah wujud service digital paling depan dari Indihome Jakarta Timur untuk mempermudah penduduk Jakarta Timur yang mau nikmati jaringan internet
    cepat indihome. Dengan gunakan Technologi Fiber Optik, kami tawarkan beberapa service paket internet seperti
    Singgel Play, Dual Play serta Triple Play. Disamping itu kami tawarkan sejumlah Add On Favorit
    buat anda cicipi sama keluarga.

  3. What i do not realize is in fact how you are no longer really a lot more smartly-appreciated than you
    might be right now. You are so intelligent. You recognize therefore significantly
    relating to this topic, made me for my part consider it from
    numerous numerous angles. Its like men and women aren’t
    interested except it is something to accomplish with Girl gaga!
    Your individual stuffs excellent. At all times deal with it up!

  4. Having read this I thought it was extremely informative.
    I appreciate you spending some time and effort to put this information together.
    I once again find myself spending a significant amount of
    time both reading and commenting. But so what, it was still worthwhile!

  5. Hello There. I discovered your blog using msn. This is a really smartly written article.
    I’ll be sure to bookmark it and come back to learn extra of your
    helpful info. Thanks for the post. I will certainly comeback.

  6. Indihome Jakarta Timur sekarang ada dengan pelayanan pasang jaringan Indihome lewat cara online,
    anda tidak butuh tiba ke kantor indihome untuk kerjakan register penempatan indihome.
    Ini adalah wujud pelayanan digital paling depan dari Indihome
    Jakarta Timur untuk mempermudah orang Jakarta Timur yang mau nikmati jaringan internet cepat indihome.
    Dengan memakai Tehnologi Fiber Optik, kami menjajakan sejumlah service paket internet seperti Singgel
    Play, Dual Play namun juga Triple Play. Diluar itu kami pula menjajakan beberapa Add On Teratas buat anda rasakan dengan keluarga.

  7. After going over a handful of the blog posts on your
    blog, I honestly appreciate your way of blogging. I book marked
    it to my bookmark webpage list and will be checking back soon. Please check out my
    web site too and tell me your opinion.

  8. I really love your blog.. Excellent colors & theme.
    Did you make this web site yourself? Please reply
    back as I’m hoping to create my own website and would like to find out where you got this from or just what the theme is named.

    Many thanks!

    Here is my blog post: brace joliet va (Amber)

  9. Hello there! This post could not be written any better!
    Reading this post reminds me of my good old room mate!
    He always kept talking about this. I will forward this page to him.
    Fairly certain he will have a good read. Thank you for sharing!

    my page; eating habits

  10. You’ve made some really good points there. I looked on the internet
    to learn more about the issue and found most
    individuals will go along with your views on this website.

    my blog post … quit smoking

  11. I got this web page from my buddy who informed me regarding this web page and
    now this time I am browsing this web site and reading very informative posts here.

  12. Definitely believe that which you stated.
    Your favorite justification appeared to be on the web the easiest thing to be aware
    of. I say to you, I definitely get annoyed while people
    consider worries that they plainly do not know about.

    You managed to hit the nail upon the top and defined out the whole thing without having side effect , people can take a signal.

    Will probably be back to get more. Thanks

    Feel free to surf to my site :: fat loss diet; Lynne,

  13. Hi! I know this is kinda off topic nevertheless I’d figured I’d ask.
    Would you be interested in trading links or maybe guest writing a blog post or vice-versa?
    My blog addresses a lot of the same topics as yours and I believe we could greatly benefit from
    each other. If you might be interested feel free to send
    me an e-mail. I look forward to hearing from you! Excellent blog by the way!

    My website – atkins induction

  14. Aw, this was an incredibly good post. Taking the time and actual effort
    to produce a great article? but what can I say?
    I put things off a lot and never manage to get anything done.

    Stop by my page :: natural skin

  15. What’s Happening i am new to this, I stumbled
    upon this I have discovered It absolutely helpful and it has
    helped me out loads. I’m hoping to give a contribution &
    help different users like its helped me. Great job.

    Also visit my web-site … natural skin

  16. I do not know whether it’s just me or if everyone else encountering problems with your site.
    It appears like some of the written text within your content are running off the screen. Can someone else
    please provide feedback and let me know if this is happening to them too?
    This may be a issue with my internet browser because I’ve
    had this happen previously. Cheers

  17. I was recommended this web site by my cousin. I’m not sure whether this post
    is written by him as nobody else know such detailed about my trouble.

    You are incredible! Thanks!

  18. Hi! Do you know if they make any plugins to protect against hackers?
    I’m kinda paranoid about losing everything I’ve worked hard
    on. Any recommendations?

  19. I got this web site from my buddy who told me regarding this website and now this
    time I am visiting this website and reading very informative content at this place.

  20. I have been browsing on-line greater than 3 hours nowadays,
    but I never found any attention-grabbing article like
    yours. It is pretty worth enough for me. In my
    view, if all webmasters and bloggers made just right content as
    you did, the internet will be a lot more helpful than ever before.

  21. Hey I know this is off topic but I was wondering if you
    knew of any widgets I could add to my blog that automatically tweet my
    newest twitter updates. I’ve been looking for a plug-in like this for quite some time
    and was hoping maybe you would have some experience with something like this.
    Please let me know if you run into anything. I truly enjoy reading your blog and I look forward to your new updates.

  22. Magnificent beat ! I would like to apprentice while you amend
    your web site, how could i subscribe for a blog site? The account aided me a acceptable deal.
    I had been tiny bit acquainted of this your broadcast offered bright clear

  23. In the beginning I was skeptical that I would be able to read such a long post. Well, your style definitely captivated my attention. It was a fantastic article. Great Article Neil. Although I read it a few weeks ago, I did not leave an opinion. However I felt the article was excellent enough to deserve a thankyou.

  24. Ꮋеy I know this is off topic but I waas wondering iif you knew
    of anny idgets I could add to my blog thаt automaticaⅼly tweet my
    neweѕt twigter updates. I’vebeen looking for a plug-in like this for quite some time and was hоping maybe you would have somе experiencе with something like this.
    Pⅼease let me know if yoou run into anything. I truly enjоy reading youг blog and I look forwaгd to your
    new updates.

    my blog post … kunjungi website

  25. I’m not that mᥙch of a online reader to bbe honest but үour blogѕ reaⅼly nice,keep it up!
    I’ll ggo аhead and bookmark your site t᧐ come back in the future.
    All the best

  26. Heү there! Quick question that’s entirely off topic. Dо you
    know hоw to make yoyг site mobile friendly? My site lookѕ weiird when vіewing from my
    iphone 4. I’m trying to find a template oor pligin that might be able to rеsolve this issue.

    If you have any suggestions, please share.

    Feel free to surf to my website … kunjungi situs ini

  27. Wіith hasvin so much content ɑnd articlеs do y᧐u ever run іnto any problems
    of plаgoriѕm or copyrіgһt violation? My site has a lot of unique content I’ve either written myself or
    օutsourced but it ѕeems a lot off itt is poping it up all over the web without my authorization. Do yoս know any ways tto
    help reԀuce content from being ripped off? I’d certainly appreciate

  28. I’ve been eҳploring for a little bit for any high-quality articles
    or weblog posts inn this sort of hoᥙse . Exploring
    in Yahoo I finally stumƄled upo this site. Reading this information So i am glad to show that I’ve ann incredibly excellеnt uncznny feeling I came upon exactly what I needeԀ.
    I soo much undоubtedly will make certain to don?t overlooқ this
    website and give it a look regularly.

  29. Ӏ waas curious if you ever thought of changing the structure of yoսr
    site? Its very wеⅼl written; I love what youve got to say.
    But maybe you could ɑ little mοre inn tһe way of
    ϲⲟntent so people coսld connect with it better. Youve
    got an awful lot of ext foor only haѵinjg one or two іmages.
    Maybe you сould space it out better?

  30. Hey there! Quickk questiⲟn that’s totally off tߋpic.
    Do youu kknow how to make ʏoir site mobіⅼe
    friendⅼy? My web site llooҝs weird when viewing from my iphone4.
    I’m trying to find a theme or plսgin that might Ƅe
    able to correct this issue. If you have any suggestions, please share.
    Thank you!

  31. Grеat post. I was checkіng constɑntly thіs blog and I’m
    impressеd! Εxtremеly useful informɑtion particularly
    the last part 🙂 I care ffor such info a lot. I was seeking this partіcular information for a very long time.
    Thank you annd good lucҝ.

  32. Ƭhanks for sharing your info. Ӏ reɑlly appreciate your efforts and I will
    Ƅe waiting ffor your fuгtһer wrie uρs thank you
    once again.

  33. Thiѕ is very interesting, You’re a νery skilled bloɡger.I have joined your feed and loook forward to seeking mⲟre of your wonderful post.
    Also, Ӏ have shared your website іn my sociаⅼ networks!

  34. whoah tһis blog is excеllent i love rеɑding yoսr articles.
    Stay up the ɡood work! Yoᥙ know, many persons
    are searching rroᥙnd for this inf᧐, you ϲould help them greatly.

  35. I am actually glad to glance at this webpage posts
    which carries tons of helpful information, thanks for
    providing such information.

  36. Hi there! I just wanted to ask if you ever have any trouble with hackers?
    My last blog (wordpress) was hacked and I ended
    up losing a few months of hard work due to no data backup.
    Do you have any methods to stop hackers?

  37. I loved as much as you will receive carried out right here.
    The sketch is tasteful, your authored subject
    matter stylish. nonetheless, you command get got an nervousness over that you wish be
    delivering the following. unwell unquestionably come further formerly again as exactly the same nearly a lot often inside case you shield this increase.

  38. You actually make that seem very simple with your display but
    I actually find this sort of matter for being actually a thing that I
    think I will never like. It seems as well complex and very broad privately.
    I am looking forward on your impending post, In poor health try to get accustomed to it!

  39. Pretty section of content. I just stumbled upon your
    web site and in accession capital to assert that I get actually enjoyed account your blog posts.

    Any way I’ll be subscribing to your feeds and even I achievement you
    access consistently rapidly.

  40. Nice post. I was checking constantly this weblog
    and I am inspired! Extremely helpful information particularly the remaining section 🙂
    I deal with such information a lot. I used to be seeking this
    certain info for a very long time. Thanks and good luck.

  41. whoah this weblog is wonderful i like studying your posts.
    Keep up the great work! You already know, a lot of persons are hunting round for this information, you could help them greatly.

  42. We absolutely love your blog and find the majority of your post’s
    to be precisely what I’m looking for. can you offer guest writers to write content for you?
    I wouldn’t mind creating a post or elaborating on some
    of the subjects you write with regards to here. Again, awesome

  43. Hey there! I know this is somewhat off topic but I was wondering if you knew where I could locate a captcha plugin for my comment form?
    I’m using the same blog platform as yours and I’m having trouble finding one?
    Thanks a lot!

  44. Thanks , I’ve just been searching for information about this subject for a long time and yours is the best I have discovered till now.
    However, what in regards to the bottom line?

    Are you positive concerning the supply?

  45. Someone necessarily lend a hand to make critically articles I’d state.
    This is the very first time I frequented your web page and thus far?
    I surprised with the analysis you made to make this particular submit incredible.
    Great activity!

  46. Greetings! Very helpful advice within this post!

    It’s the little changes which will make the most important changes.
    Thanks for sharing!

  47. I absolutely love your blog.. Pleasant colors & theme.
    Did you develop this amazing site yourself? Please
    reply back as I’m hoping to create my own website and would love
    to find out where you got this from or exactly what the theme is called.


  48. I always used to read post in news papers but now as I am a user of net so from now I am using net for articles or reviews, thanks to

  49. Hmm is anyone else experiencing problems with the pictures on this blog loading?

    I’m trying to figure out if its a problem on my end or if it’s the blog.

    Any feed-back would be greatly appreciated.

  50. After going over a few of the articles on your blog, I seriously like your way of blogging.
    I bookmarked it to my bookmark site list and will be checking
    back in the near future. Please check out my website too and let me
    know what you think.

  51. Hi there Dear, are you actually visiting this
    web page daily, if so then you will without doubt obtain good experience.

  52. Fantastic site you have here but I was wanting to know if
    you knew of any message boards that cover the same topics discussed here?
    I’d really like to be a part of community where I can get advice from other knowledgeable people that share the same interest.
    If you have any recommendations, please let me know. Bless you!

  53. I was suggested this web site by means of my cousin. I’m now not sure whether or not this submit is written via him as no
    one else realize such specific about my difficulty.
    You are amazing! Thank you!

  54. Ahaa, its fastidious discussion concerning this paragraph at this place at this webpage, I have read all that,
    so now me also commenting here.

  55. magnificent points altogether, you just gained a brand new reader.

    What would you suggest about your put up that you just made some days ago?
    Any sure?

  56. Hi! I’ve been following your weblog for a long time now
    and finally got the bravery to go ahead and give you a shout out from
    Atascocita Texas! Just wanted to mention keep up the good work!

Leave a Reply

Your email address will not be published.